Your Ultimate Poland Pre-Departure Checklist
Ensure nothing is forgotten before your journey to Poland with this comprehensive last-minute checklist covering documents, packing, travel arrangements, and essential reminders.
Pre-Departure Checklist
Your Final Poland Preparation Guide
Moving to a new country involves careful planning. This comprehensive checklist helps you organize your last-minute preparation before departing for Poland. Use it to ensure nothing important is missed as you embark on your study adventure. We recommend printing this list or saving it to your device to track your progress.
- Verify Passport Validity (min. 6 months post-study)
- Collect Polish National Visa (Type D) from Embassy/Consulate
- Print Flight Itinerary/Tickets
- Print University Admission/Acceptance Letter
- Print Accommodation Confirmation/Contract
- Print Health Insurance Certificate/Policy
- Gather Proof of Financial Means (bank statements, scholarship letter)
- Make Digital & Physical Copies of All Important Documents
- Pay First Semester/Year Tuition Fees (as required)
- Arrange Transfer of Living Expenses to a Polish or International Account
- Inform Home Bank About Travel Dates and International Usage
- Obtain Some Polish Złoty (PLN) Cash for Initial Expenses
- Consider a Travel/Multi-currency Card (e.g., Revolut, Wise)
- Book Flight Tickets to Your Destination City in Poland
- Check Baggage Allowance (Checked and Carry-on)
- Plan Airport Transfer to Your Accommodation
- Pack Essential Items in Carry-on Luggage (Docs, Meds, Chargers)
- Label Your Luggage Clearly
- Confirm Accommodation Address, Move-in Date, and Time
- Arrange Key Collection Details
- Pack Essential Bedding/Toiletries if Not Provided Initially
- Ensure Health Insurance Coverage is Active from Arrival Date
- Gather Any Necessary Prescription Medications (with doctor's note)
- Check Recommended Vaccinations for Poland (consult doctor)
- Pack a Basic First-Aid Kit
- Pack Clothing Suitable for Polish Seasons (layers recommended)
- Include Electronics, Chargers, and Universal Adapters
- Pack Necessary Study Materials (laptop, notebooks)
- Bring Personal Toiletries and Comfort Items
- Ensure Your Phone is Unlocked for International SIM Cards
- Inform Family/Friends of Your Travel Itinerary and Contact Details
- Download Offline Maps and Translation Apps
- Learn Basic Polish Greetings and Phrases
Essential Checklist Tips
Final Reminders Before Your Flight
24 Hours Before Flight
Confirm your flight details, complete online check-in, and prepare your carry-on luggage with all essential documents.
Double-Check Documents
Ensure your passport, visa, acceptance letter, insurance documentation, and accommodation details are readily accessible.
Emergency Contacts
Save emergency contacts including your university's international office, accommodation provider, and Polish embassy in your home country.
All Set for Your Polish Adventure?
Download a printable version of this checklist to track your progress or contact our pre-departure experts for any last-minute assistance.
Download Checklist PDF